The cloud has finally arrived in the kitchen industry! See for yourself with an individual potential analysis.
Checking incoming and outgoing invoices is also part of the day-to-day work of smaller kitchen studios in order to maintain an overview at all times. It can quickly become confusing, not only for users of centralized settlement , for example, when there are many incoming invoices.
In this article, KüchenDesk shows you how you can use our banking interface to manage and control your finances and accounting in one place - and how you can even make payments from within the system.
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Running a kitchen studio is complex. Of course, this also applies to finances and accounting. We took a close look at kitchen studios in the DACH region and discovered that bookkeeping is very often still done at the weekend and generally receives less attention than it actually deserves in the stressful day-to-day business.
After asking around, we quickly realized what the biggest accounting challenges are for kitchen studios . Read more here:
Accounting and financial management are and remain a manual (and often analog) issue for many kitchen studios. Many invoices are received in paper form or are sent out physically.
At the same time, a lot of additional work is required, as the processes between the different and uncoordinated tools are often neither standardized nor interoperable . Last but not least, it is often the sheer technical overload that prevents some kitchen studios from working efficiently.
Hardly any kitchen studio wants to do without the advantages of centralized settlement. On the accounting side, however, this means a significant increase in supplier invoices that need to be settled and managed.
Manual processing quickly reaches its limits here - and many general software solutions are often not tailored to the special features of centralized settlement and the kitchen industry.
Last but not least, parallel payment systems are also associated with a high level of effort for kitchen studios . This is due, for example, to the fact that many customer invoices are still traditionally paid in cash - which also increases the manual effort involved.
Even if you switch to a terminal with a reader instead, the administration is not automatically simplified. This is because such a device requires a corresponding POS system in the background and this is sometimes associated with high fees.
Most kitchen studios are aware of the advantages and disadvantages of their current situation. The much more exciting question is what a fully integrated and digitalized financial management system in the cloud could look like?
What if the entire accounting and financial workflow could be mapped in one tool - and if this tool constantly synchronizes and updates all data so that you always have an overview and can carry out your activities in a targeted and simple manner?
Time and again, kitchen studios tell us how beneficial it is not to have to constantly log into their bank account to keep track of their own business transactions. It helps if you can integrate all account transactions into your daily work processes using a banking interface such as the one provided by KüchenDesk .
The fact that we can display the figures in KüchenDesk is due to the FinAPI banking interface. This is an account information and payment initiation service from Munich that enables banks, financial service providers, fintechs, insurance companies, software providers and end users to access financial information in real time.
In practical terms, this means that you can accessyour bank's transactions via KüchenDesk and check them in real time . And don't worry - FinAPI supports around 1,800 banks in Germany - so yours is sure to be among them! Last but not least, it's also about (GDPR-compliant) data security, which is a top priority at KüchenDesk .
The larger your kitchen studio and the more extensive your business, the moreexponentially the number of transactions increases. It is therefore a huge relief for you if you can automate incoming and outgoing goods inspections:
The fully automatic dispatch of outstanding reminders rounds off the digital incoming and outgoing payment control. You can see at a glance in KüchenDesk which open items have not yet been paid for. Once you have created templates, you can also digitize the dunning process.
Specify in the system from which deadline a first or second reminder should be sent . This not only saves you time in the long term, but also optimizes your liquidity.
Of course, the daily workflow is not just limited to checking transactions. If you already have your incoming invoices clearly arranged in one place and can see which invoices still need to be paid, then you would prefer to release these payments directly and easily in the same tool.
In KüchenDesk , you can therefore transfer any incoming invoice at the touch of a button and have the transaction immediately linked to the invoice. This means that bookkeeping almost works by itself - and the direct DATEV interface also helps, of course.
Of course, financial management cannot be digitalized without taking central payment into account. Because with the large number of components that quickly come together in several kitchen projects requested in parallel, it is very important that this complexity can be handled properly and cleanly.
With KüchenDesk this is also no problem - carry out your centralized settlement in all use cases:
"KüchenDesk' is a modern, cloud-based solution for the entire business organization of the kitchen studio with merchandise management, CRM and a central database - developed by kitchen specialists for kitchen specialists."
- Managing Director Marco Hanczuch
Whether you are a third-generation kitchen studio or have set up your own small kitchen studio with no previous experience, we at KüchenDesk have made it our mission to offer an all-in-one solution for kitchen studios of all sizes.
With KüchenDesk , all communication and administration is available to you and your employees centrally, flexibly and mobile on any end device, always synchronized. We help you to map your processes simply, scalably and, above all, digitally. Last but not least, this helps you to maintain an overview at all times and not lose control.
We place a clear focus on optimizing order management, purchase management, warehouse management and accounting - and also support you with interfaces to, for example:
Many kitchen studios continue to work with a high level of manual effort, parallel and redundant payment or accounting systems and are sometimes overwhelmed by the requirements of centralized settlement. At the same time, day-to-day operations prevent the targeted development of more efficient systems.
With the KüchenDesk banking interface, kitchen studios of all sizes can consolidate their financial management in one place. Keep control of your incoming and outgoing payments, optimize your accounts receivable management with fully automated dunning, process payments centrally and integrate the requirements of central settlement.
Is my financial data secure in the KüchenDesk cloud?
Security and GDPR-compliant data processing are our top priority. That is why we have stored your data in encrypted form in a high-security data center in Frankfurt am Main.
Can I also make real-time transfers from KüchenDesk ?
KüchenDesk uses the FinAPI (interface) to connect to your bank accounts. You can use all the functions of your bank as usual.
Find out here why our customers use KüchenDesk and are thrilled.
Simon
Managing director of Moin Küchenwelten
Pascal
Managing Director of Gerdum Kitchens
Tom
Managing Director of SieMatic Möbelwerke GmbH & Co. KG
We facilitate the everyday life around the organization of kitchen studios. That is exactly what our team has set itself the goal. Learn more about who we are and what makes us tick!
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